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Grow Pittsburgh is HIRING!

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grow pittsburgh

Position Title: Office and Membership Manager
Position Reports to: Director of Operations
Employment Status: Part-time
FLSA Status: Non-exempt

About Grow Pittsburgh:
Grow Pittsburgh is an urban agriculture non-profit. Our mission is to teach people how to grow
food and promote the benefits gardening brings to our neighborhoods. We believe access to
locally-grown, chemical-free fruits and vegetables is a right, not a privilege. We envision the day
when everyone in our city and region grows and eats fresh, local and healthy food.
Summary of Position:
This position supports the operations activities at Grow Pittsburgh and manages the annual
membership program for the organization. The focus is not only on carrying out day-to-day
operations and administrative tasks, but also documenting processes, processing annual
memberships in Salesforce and growing the annual membership program.

General Admin:
• Greet office visitors, sign and distribute deliveries and answer office door/phone
• Track, purchase and organize all office supplies
• Troubleshoot issues and communicate with vendors when problems arise
• Formalize and record all processes for management and staff in documents accessible
by the appropriate staff
• Prepare mailings and invitations for bulk mailing
• Attend staff meetings and document meeting
• Enter contact information and data for organization into Salesforce
• Assist Director of Operations in any operations based responsibilities
• Collect mail daily; document income, and other important items in the Grow Pittsburgh
Mail Log, file payables for Bookkeeper
• Prepare deposits, including checks from the mail, cash from events, and any other forms
of payment; file copies of all deposited items and deposit ticket for Bookkeeper
• File designated copies for grant and contract documents for Bookkeeper and Director of
Human Resources:
• Create and track time sheets (Google Spreadsheets) for hourly employees; send
reminders when hours are due
• Create and track mileage sheets for all employees, apprentices and interns; send
reminders when forms are due
• Support Director of Operations in acquisition and maintenance of computer hardware
• Research and recommend technology-based solutions as needed
Annual Membership:
• Process all new and renewing members in Salesforce database: write and update
member acknowledgement letters, maintain accurate member recognition, expedite
timely member benefits
• Develop monthly and annual membership reports in Salesforce
• Research and develop program that will benefit members and grow membership
• Expedite timely and accurate member benefit fulfillment and correspondence
• Prepare mailings, invitations and email correspondence to members and supporters
• Assist in planning and executing special member-based events

Qualifications & Skills:
• Strong organizational and time-management skills for prioritizing a wide range of
activities that include day to day as well as long-term projects and events
• Strong writing skills for correspondence and documenting procedure
• High level of competence with MS Office products, especially excel; high level of
competence with Google Apps
• Experience using Salesforce or similar CRM preferred
• Flexibility to be able to adapt to ever-changing needs of the position
• Strong, but friendly interpersonal skills for communicating effectively with
management, staff, vendors etc.
• Must be able to work Monday-Friday during office hours with some weekend or
evening work when necessary
• Access to a reliable vehicle
• Physical needs of the job: sitting, standing and lifting
Hours, Schedule and Rate:
• Hours: 22 hours a week during office hours
• Schedule: Mondays, Tuesdays, Thursdays and Fridays: 10:00am-2:00pm
Wednesdays: 11:00am-5:00pm
• Rate: Commensurate with experience
Equal Opportunity Employer:
Grow Pittsburgh is an equal opportunity employer and does not discriminate based on race,
color, religion, sex, gender identity/expression, sexual orientation, national origin, age,
disability or belief. We encourage a diversity of candidates to apply for the position.
To Apply:
Qualified candidates should submit their resume and cover letter electronically to Kate
Hickey at (please note position title in your subject line) or by mail
to Grow Pittsburgh, 6587 Hamilton Avenue #2W, Pittsburgh, PA 15206. The deadline to
apply is December 4, 2014.

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